Frequently Asked Questions

1. How can I register as a supplier to GIABA?

GIABA is proud to be a partner in the GIABA Procurement Portal and we find having information from potential suppliers very useful [See Doing Business with GIABA].Vendors are encouraged to visit the GIABA Procurement Portal  in order to register as a potential vendor. ECOWAS is used by 31 agencies, funds, and programmes in the ECOWAS System.

2. How can I find out whether my range of products or services is procured by GIABA?

Keep in mind that GIABA procurement is decentralized, meaning Country Offices and HQ Business Units undertake their own purchasing [see How We Buy]. Companies interested in doing business with the GIABA are encouraged to conduct their market research to find possible business opportunities for the range of products or services they offer [See Doing Business with GIABA]. GIABA Country Offices have dedicated websites that provide information on ongoing projects and ongoing procurement actions.
The GIABA Transparency Portal provides detailed information on GIABA activities.

3. Where can I find information on procurement actions?

GIABA advertises most of its procurement actions, which can be found for free on its procurement notices website and on ECOWAS. Vendors may also wish to subscribe to Development Business, a publication that lists ECOWAS system projects as well as those financed by Multilateral Development Banks and Development Agencies. Development Business charges an annual subscription fee. 

4. My company’s registration has been approved by GIABA. How come I have never been invited to bid? 

There may be many reasons, but the most common once is that the good or service you are offering is only required sporadically. Successfully registering with ECOWAS does not guarantee business opportunities for your company.  We encourage potential vendors to track their areas of interest and find out about current projects by visiting the GIABA website and consulting our procurement notices. Please consult the Doing Business with GIABA section for further guidance.

5. I heard there is a bid going on for "XYZ" good or service. I want to participate. Who shall I contact?

Procurement notices always include a point of contact. You are encouraged to contact the respective procurement officers in the Country Office/Business Unit for information on procurement action related to the goods or services you offer.  For general inquiries, you may contact PSO.

6.  Are GIABA purchases tax/duty free?

As an inter-governmental organization, the ECOWAS is exempt from payment of taxes and duties for its purchases.

7. As a US firm, should my company quote based on GSA contract?

GIABA seeks value for money. Your pricing does not need to be based on GSA contracts, but the federal government’s most favored customer pricing requirement would be a useful baseline when submitting financial offers.  

8. How does GIABA pay suppliers?

GIABA payment terms are normally net 30 days upon receipt of invoice and delivery of goods or performance of contractual services, whichever is later. GIABA does not issue letters of credit.

9. Does GIABA require performance guarantee?

GIABA may require a successful contractor to furnish performance bonds in the standard format or similar forms of guarantee. The amount of performance bonds/guarantees will vary depending on the nature of the requirements. For example, in case of construction contracts, GIABA calls for performance bonds and labor and material bonds in sums equal to the total contract price. The GIABA may also include a liquidated damages clause in its contractual documents in case adherence to the schedule of delivery of goods or performance of contractual services is critical to meet the requirements of the GIABA.

10. As a non-U.S. based company, would I be advantaged if I appointed a U.S. company or agent to act on my behalf?

No. Presence in the United States results in absolutely no advantages, especially because GIABA is a decentralized agency. Depending on the good/service you offer, you should contact the respective country office directly.

11. I will be on a business trip to New York and would like to meet procurement representatives from GIABA. Is that possible?

If you think that your product/service is of interest to GIABA HQ, you should contact your country representation at the ECOWAS and organize a meeting through them. Subject to availability, a PSO representative may try to meet you, but we encourage you to direct your marketing effort to Country Offices themselves.

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